Delivering Your Best Presentation

Sometimes it’s a daunting task to manage the requirements for your group’s audio visual needs…especially since we’re not all “tech-knows.”

Here’s a list of helpful hints that may make your journey to technology a little more manageable.

What will you need on stage?

Stage mobility needs: Is the speaker going to stay near the computer or walk around? Are there mobile devices available should the speaker want to roam?

Sound needs: If there is audio in the presentation, make sure the appropriate equipment is available.

Audience interaction needs: Will there be Q&A? If so, you will want aisle or hand held microphones for audience participation.

Time keeping needs: If your meeting is on a tight schedule, consider adding a presenter timer to keep things on track.

Clothing choice: If the speaker is being recorded, advise on light blue (not white) shirt/blouse.

Power-Point Preparation Tips:

1) Place a shortcut on the desktop to avoid searching set-backs. Create a conclusion slide so the presentation doesn’t revert to the desktop when advancing past the last shot.

2) Use readable backgrounds…black lettering on a yellow background is considered best.

3) Be prepared to adjust the color on your LCD presentations (Hint: 10% of audience may have difficulty with reds and greens).

4) Limit slide content to no more than 15-20 words per slide.

5) Use readable font sizes for presentations; 72-point (Garamond or Verdana) fonts work well for large audiences.

Melissa Belluomini
Director of Sales and Marketing
Hyatt Regency Santa Clara

blog comments powered by Disqus


Subscribe today to stay up-to-date on the meeting industry.

Check the boxes of the newsletters that interest you, enter your email, then submit the form.